Student Leader Resources FAQ

General Club Questions

When can I join clubs?

When is Club Day? 

Who can join CBS clubs? 

What is the process to start a new club? 

What is the difference between an interest group and a club?

How do I approve or reject a refund request?

Event Planning

How do I send a school-wide email advertising a club event? 

Who can reserve space at Columbia Business School?

Can I see when certain rooms are being used?

What financial documentation should be completed when planning an event?

How do I submit an exception request to OSA if I'd like to hold an event during a blackout period or spend in the "high" category of the spending guidelines? 

How can I find other space on campus to hold events?

What additional resources are available to clubs that are planning a conference?

Partner Office Support 

Who do I contact to learn more about spending guidelines, contract processing, or other financial-related issues? 

Who should I contact if I'm interested in connecting with alumni or bringing a guest speaker to campus? 

How do I learn more about corporate sponsors? 

Who do I contact for approval to use the CBS or Columbia name or logo on a branded item? 

Who do I connect with to learn more about CBS social media channels? 

When can I join clubs?

OSA offers two joining periods called Open Club Membership when students can join clubs and ask for refunds. There is open club membership for the fall and spring and generally will last for one month and will start the day after Club Day. 

When is Club Day?

Club Day is scheduled for Tuesday, January 31, 2017. 

Who can join CBS clubs? 

Only students in an MBA program (MBA and EMBA) may join Columbia Business School student organizations.  Ph.D. and M.S. students at Columbia Business School may join social and athletic organizations.  Better Halves are encouraged to join the Better Halves Club; however, they cannot officially join as members of CBS organizations. 

What is the process to start a new club? 

Please reach out to the Office of Student Affairs and Rohit Joshi, VP of Clubs and Careers for Student Government, to schedule a time to discuss your idea.  There is an application process for starting an interest group or club.  This application is reviewed by the Student Government's Club Committee and, upon approval by subcommittee, passed along to the Student Government for official vote of approval. 

What is the difference between an interest group and a club? 

An interest group is a recognized assembly of students interested in a particular interest.  Interest groups do not have a spending account or collect dues, and they must hold at least 2 events per semester.  Clubs have a spending account, collect dues, and are eligible to apply for Community Engagement Programming Funding from the Office of Student Affairs.  Additionally, clubs are allowed to use the Columbia Business School logo, able to request signature on contracts for events (through the Office of Financial Planning), and are eligible to have a Career Management Center liaison, as deemed prudent by the Center.  Clubs must have between 3-5 events per semester, and they have permission to fundraise through Corporate Relations as well as participate in competitions and inter-collegiate and inter-Business School events as representatives of Columbia Business School.  Both Interest Groups and Clubs are guaranteed a table for Club Week, receive an OrgSync page for organizational management, are assigned an advisor in the Office of Student Affairs, and may request space on campus for events. 

How do I approve or deny a refund request? 

When a student club member requests a refund for club membership or anyone requests a refund for event tickets (or merchandise), the club officers and department administrators (that is, anyone in the organization's Administrators group and Finance group) will receive an email detailing the request. Please follow the instructions found in the Student Leader Guide.

All refund requests must be approved or rejected within 30 days of the original refund request. As such, if a club officer does not approve or deny a request within this time period, an OSA administrator will have the right to make the approval determination. 

How do I send a school-wide email advertising a club event? 

The president of your organization may send 1 email to student-clubevents@lists.gsb.columbia.edu, otherwise known as the [Club Events] list serve, to promote a kick-off meeting, large-scale events, and/or introduce themselves to potential new members.  Emails should be sent during the joining period.  Please email  all-emba-students@lists.gsb.columbia.edu to reach EMBA students.  Listserves are moderated 2x daily at approximately 9:00 a.m. and 5:00 p.m.

Who can reserve space at Columbia Business School? 

Department affiliates and club and cluster officers have privileges to reserve space through OrgSync.  Room reservation approval may take up to 72 hours, so please plan accordingly.  Edits made to an approved reservation will cause the event to revert to "pending" status until re-approved.  If you have any technical difficulties with OrgSync, please contact ems-support@gsb.columbia.edu for assistance. 

What financial documentation should be completed when planning an event?

Please complete an Event Authorization Form and submit with any contracts involved to Sharlette Carey in the Office of Financial Planning (Uris 217) and copy your OSA advisor.  Contracts and forms should be submitted at least 2 weeks prior to the event. 

Can I see when certain rooms are being used? 

Yes! 25Live will show you which rooms are reserved at any given time. Once you are logged in, select "All Columbia Business School Locations" in the center menu box, then select your preferred dates under the "availability" tab to see a list of which rooms are available. 

How do I submit an exception request to OSA if I'd like to hold an event during a blackout period or spend in the "high" category of the spending guidelines? 

Please submit a brief description of the request, including a rationale for exception, to your OSA advisor at least 2 weeks prior to the event.  If you are seeking exception to spend in the "high spending category, please provide a budget proposal and comparable venue quotes, along with the description of the event and rationale.  Your OSA advisor will follow up within 72 hours regarding approval.  Approval must be confirmed prior to the event being advertised. 

How can I find other space on campus to hold events?

Please feel free to reach out to University Event Management at studentevents@columbia.edu to inquire about reserving on-campus space outside of Uris or Warren Hall.  Please copy your OSA advisor in your outreach to University Event Management in order to expedite the process.

What additional resources are available to clubs that are planning a conference? 

If you are planning a conference, the first step in planning is to contact the school's Conference Advising team at conferenceadvising@gsb.columbia.edu. The Conference Advising team consists of Marci Zimmerman Henkoff (OSA Advisor to Professional Clubs), Carlos Flores (OSA Advisor to Affinity and Community Service Clubs), Lauren McCartney (Corporate Relations), and Megan Decker (Alumni Relations).  The team will offer support and guidance with event planning, financial processing, speaker outreach, sponsorship management, and event registration.  As a best practice, conferences begin planning about 9-12 months in advance of the targeted event date.

Who do I contact to learn more about spending guidelines, contract processing, or other financial-related issues? 

Please contact Sharlettey Carey in the Office of Financial Planning (Uris 217) as a first point of contact.  Additionally, the Student Leader Guide and Club Officer Training presentations can be found on each organization's OrgSync page under the "Files" section. 

Who should I contact if I'm interested in connecting with alumni or bringing a guest speaker to campus? 

Please contact Megan Decker in Alumni Relations if you are interested in advertising an event to alumni or bringing guest speakers to campus (whether alumni or not). 

How do I learn more about corporate sponsors? 

Please reach out to Khalia Harrison from Corporate and Foundation Relations if you are interested in outreaching to potential sponsors or if you have been contacted about a sponsorship offer.  All corporate sponsorship must be processed through the school's Corporate and Foundation Relations group.  

Who do I contact for approval to use the CBS or Columbia name or logo on a branded item? 

Please contact Keshia Mark in the school's Marketing and Communications department.  All mock-ups must be approved by Keshia prior to order submission.  Approval is usually within 48 business hours. 

Who do I connect with to learn more about CBS social media channels? 

Please reach out to the school's Social Media Manager: Matt Dunn.