Global Immersion Program Policies

Program Fees

Please note that students will have their program fee of $1850, $2520 (Patagonia) or $2950 (Cuba) charged directly to their student accounts after bidding on the course. Program fees will be fully refunded to students if they drop during the add/drop period if possible. In the case of Cuba,the withdrawal and refund policy may be different as funds are committed earlier. Once the add/drop period has passed, students will be unable to have their program fees refunded to them. Please note that program fees cover double occupancy hotel stay, in-country transportation, breakfast each morning, most lunches, 1-2 dinners and cultural activities – these will be clearly labeled on the itinerary. Program fees do not cover international round-trip airfare, most dinners, visas and evening entertainment and activities. Students in the Cuba class will have their visas included in the program fee. For Patagonia, students will be responsible for additional expenses including equipment and hotel stay the night before and after the program begins.

GIP Hold Policy

Beginning in fall 2015, students with holds on their accounts will not be permitted to participate in Global Immersion Program classes. Students enrolled in these courses will be notified when a hold has been placed on their account. At that time the student will have 48 hours to clear the hold; if the hold is not cleared, the student may be removed from the course. If the add/drop period has passed for the course, program fees will not be returned to the student. Bid points refunds will be processed like any other course, per the policies in place.

Attendance and Participation

Attendance is mandatory at all Global Immersion class meetings in New York and business meetings in country. Failure to participate in any required class meetings and activities will affect students&rsqu;o grades. Students who fail to attend the first class meeting in New York may be removed from the course at the instructor’s discretion. Students on the wait list for these courses must attend the first class meeting in order to be moved into the course if a spot opens up. The first class meeting sets the tone and expectations for the course, and it is imperative that students participate in these discussions.

Passports and Visas

Students will be notified in the welcome email for each course about visa requirements that we are aware of. With the exception of Cuba, students are responsible for securing their own visas. If you are not a US citizen, we recommend that you check with your consulate/embassy and the consulate of the country you are visiting to confirm visa requirements, and we recommend starting the visa application process as soon as possible. Students who are unable to travel at the last minute due to visa difficulties will not have their program fees refunded to them. Additionally, most countries require that passports be valid for six months beyond the end date of travel; if your passport is due to expire soon, we recommend you start the renewal process immediately.

Managing Travel Expectations

Global Immersion courses often travel to emerging economies, exposing students to cultures and environments often times different than their own. This often means differing levels of infrastructure, efficiency and standards affecting hotel stays, meals, traffic delays and transportation overall. Our schedule relies on the schedules and generosity of others and therefore schedules may change with little notice. Please keep this in mind if you sign up for our travel programs; it’s important to be considerate and flexible. Five days is a short period of time to learn a great deal; therefore the majority of your time will be devoted to course activities, though cultural and social activities may be planned in the evenings and on the weekend days.