Finance Policies & Procedures

Please refer to the information below regarding club and cluster finance policies.

For full policies, procedures and other information please reference the Student Leader Guide.

General Cluster Finance

Clusters are given $4,000 at the start of their first term by the Office of Student Affairs and must adhere to all finance policies
Cluster funds are prohibited from use on alcohol and gift cards
Clusters with an overdrawn account at the end of their last term may have graduation tickets held until the account is brought back into good standing

General Club Finance

Clubs raise funds primarily through membership dues.
Negative balances at the end of the year may cause a restriction of event planning and budget use for the next executive board
Club funds are prohibited from use on gift cards

Spending Regulations

Funds may only be used on university approved vendors
Student loan companies are prohibited from sponsoring events
University compliance dictates spending limits on all events
Hard alcohol is prohibited except in the event an exception request is approved by the Dean of Students

Financial Planning Office (FPO)

FPO maintains the university accounts for all clubs and clusters
Yajaira Nieves is the main contact for clubs and cluster accounts, contracts and payments
Payment options include vouchers, contracts and reimbursements
All requests should be submitted via the FPO Now System online
Please refer to the Student Leader Guide for full policies and procedures

Additional Funding Opportunities

Community Engagement Grant: Funded by OSA and offered in the Fall & Spring semesters to clubs and clusters who program community events.
Office of University Life Mini-Grant Application
Columbia Alumni Association Grant