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Due to COVID-19, normal policies and procedures will be impacted. Any changes will be communicated with club leadership.
Events can be hosted by recognized Columbia Business School student organizations. Club officers are the only individuals authorized to reserve a room.
UPDATED FALL 2021 EVENT POLICIES:
COVID MONITORING & EVENT RESTRICTIONS
The University has created a color-coded framework for COVID-19 risk assessment. This system will determine the guidance for in-person programming throughout the Fall semester.
The following links should be bookmarked and observed for the forseeable future:
The following grid below summarizes measures in place for all social and extracurrciular activities dependent on risk level.
|COVID MONITORING STATUS LEVEL||CAPACITY|
|YELLOW/ LOW RISK||
COVID MASKING POLICY:
- Regardless of risk level, masking is required indoors for all individuals through at least the end of September.
COVID FOOD & DRINK POLICY:
- All catering must be "grab and go"/individually wrapped at this time for on-campus or off-campus events. No open plate/buffet style serving allowed.
- All catering with beverages (including alcohol) must be individual cans or bottles at this time for on-campus or off-campus events. No pouring service allowed.
- For eating indoors on campus, physical distancing (6 feet) is required.
- The University has prohibited eating in the library until the masking requirement is removed
- Events that are at restaurants that provide food/drinks are allowed.
COVID GUEST POLICY:
- All events are CUID only until determined otherwise.
Programming Events Days & Times
Blackout Dates & Times
Large Scale Community Programming Policy
- Large scale programming planned by clubs, clusters, or student organizations open to the entire CBS Comunity which occur off-campus and are paid by the club and/or school funding can only be executed on a date that is approved and reviewed by an Office of Student Affairs Advisor.
- Student leadership is required to meet with their designated OSA advisor to review the necessary University policies, procedures and guidelines for there to be a seuccessful, safe and inclusive event.
- The intention of this policy is to ensure that events open to the entire community are offered during times that do not conflict with other important competing priorities in academics and careers.
- OSA will work closely with partner offices to ensure that events are forcasted properly for the semester and year.
ROOM & TABLE RESERVATIONS- URIS & WARREN
- All recognized student clubs and organizations are able to reserve rooms (during applicable parts of the academic year) for Uris Hall and Watson Hall via their CampusGroups portal. View FAQs
- Review the full room reservation policy
- When building your event budget be sure to include operations costs for set up and cleaning if applicable.
- Tables can be reserved in Uris Lobby during Uris Hall normal business hours except during blackout dates and times
- Review the full table reservation policy
OTHER COLUMBIA SPACES
University Events Management (UEM)
- For locations outside of the Business School such as Lerner Hall, Low Library, Faculty House, or outside locations please reference University Event Management
- Charges will occur for space, catering and facilities
MARKETING & COMMUNICATION
- Club officers have multiple channels to market an event. Click here for a full list of Columbia Business School resources.
Communication Best Practices
- Club and cluster officers have various methods of official club communication to its members. In most instances, club and cluster officers can utilize CampusGroups as a messaging tool or a club/cluster listserv that ITG can set up. Unofficial events and communication cannot be delivered via Business School communication channels.
- Click here for a full list of communication guidelines and best practices.
Privacy Best Practices
- To keep the information of your clubs secure and private throughout the various platforms that may be utilized for events and conferences, please see the guidelines and best practices below from the planning stages to the conclusion of the activities.
- Note that you must review your privacy settings in Campus Groups in order to ensure event details like Zoom links are not made public.
- Please be aware that anytime privacy or display settings are set to Everyone, information is viewable to those outside of CBS.
Dean's Participation Requests
- For flagship club events (legacy events, conferences, etc.) and high-profile speakers, club leaders may wish to request that a Dean:
- Introduce a speaker
- Present an opening or closing keynote
- Welcome guests
- Requests must be submitted at least six weeks prior to event.
- Note that Dean's participation is not guaranteed.
- Submit a dean's participation request via Campus Groups.
- OSA will consider formal exception requests from student organizations that fall outside of approved club programming times and for event costs that exceed the normal spending amounts
- 2X2 Rule: Clubs are limited up to 2 approved event exception requests and up to 2 approved budget exception requests per semester. Exception approval is not guaranteed and will be reviewed by your OSA advisor.
- Click here for the Exception Request form
- Multimedia requests can be submitted for A/V Support via the Campus Groups event form or e-mail Multimedia Services Group (MMG).
- Boat cruises are not approved for budget expenses and are not considered official events
- Use of hard alcohol at events is stricly prohibited. See full CBS Alcohol Policy.