Second-Year Event Guidelines
Joint-Year or First-Year Event Guidelines
Career Fair
Off-Campus Events
Event Blackout Periods
Informational Interviews
RSVPs
Pre-Interview Dinners & Sell Days

Event Limit Policy

Companies are limited to hosting three events per class year, in addition to a single diversity event.

All members of organizations hosting multiple events through the CMC or through student clubs are asked to clearly convey to students that they are not asked or expected to attend all events to be considered for employment.

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Second-Year Event Guidelines

Recruiting activities exclusively for second-year students can begin on September 3, 2019.

• On-campus corporate presentation events exclusively for second-year students may take place on specific dates from September 3 to October 14, and again from October 22 to December 10, 2019. Events must be no more than 60 minutes long and event blackout periods apply.
• Off-campus presentations and events may be held on Fridays, beginning September 6, 2019. Employers should notify the CMC of planned off-campus events in order to avoid potential conflicts with other off-campus events.
• Invitation-only events must be cleared through Nadege Jean-Romain to avoid conflicts with other firms in your industry.
• See blackout periods below.

Joint-Year or First-Year Event Guidelines

• No events involving first-year students may take place before October 1, 2019.
• Corporate presentations targeting both class years or only first-year students may be scheduled on specific dates from October 1 to 14, and again from October 22 to December 10, 2019. Events must be no more than 60 minutes long and event blackout periods apply.
• Off-campus presentations and events including first-year students may be held on Fridays beginning October 4, 2019.
• Off-campus invitation-only events may take place any evening after 6:30 p.m. between November 11 and December 10, 2019 (except during blackout periods). These events must be coordinated through Nadege Jean-Romain.
• Companies may request only one invitation-only event of any size during the off-campus evening event period.
• Educational/Content events must have a stated purpose in order to be booked on the calendar.
• Club events are to be held on Monday - Thursday, before 8:45AM or between 5:45-6:45PM, or from 12:30PM-2:00PM Tuesdays and Thursdays, or on Fridays/Saturdays.
• See blackout periods below.

Career Fair

The Career Fair is for companies that are new to recruiting at Columbia Business School or have not generated a high number of attendees at past events. Additionally, companies that don’t typically participate in on-campus recruiting are invited to attend as well. The Career Fair will be in lieu of a standalone corporate presentation and will allow companies to meet with a larger number of candidates earlier in the recruiting season.

The Career Fair will be September 27 from 11:00a.m. - 2:00 p.m. ET. For more information, contact Katie Hudson.

Companies that do not recruit on campus, and instead recruit off campus in the spring, may wish to participate in the CMC’s spring Career Fair on February 27, 2020.

Off-Campus Events

• Events held off campus, including dinners and cocktail receptions, must be approved by the CMC so that event dates are not overbooked.
• Firms may plan one invitation-only off-campus evening event between November 11 and December 10, 2019, excluding blackout dates. These events will take place from 6:30–8:00 p.m. or 8:30–10:00 p.m. Submit your date/ time requests through COIN. Beginning in mid-June, we will assign dates/times in consultation with companies. Requests received after June 14, 2019, will be evaluated on a first-come, first-served basis.
• Day-in-the-life events should not exceed 120 minutes. Based on repeated feedback, candidates and companies find events that last longer to be counterproductive.
• The CMC encourages firms to hold off-campus events near campus whenever possible. A list of neighborhood venues is available upon request.
• The CMC cannot guarantee any conflict-free times for invitation-only events not scheduled through COIN. Every effort is made to avoid conflicts within industries and functions.
• See blackout periods below.

Event Blackout Periods

Recruiting events of any size planned through the CMC or with student clubs may not be held during exams. Event
blackout dates are as follows:

• Independence Day holiday July 4–7
• Midterm exams July 11–12
• Labor Day September 2
• Rosh Hashanah September 30
• Yom Kippur October 9
• Midterm exams October 15–21 — full-time interviews allowed
• Election Day holiday November 1–5
• Thanksgiving holiday November 27 - December 1
• Study Days/Final Exams December 11–20
• Martin Luther King Jr. Day January 20
• Midterm exams March 10–13
• Spring break March 16–20
• Final exams May 6–15
• Commencement May 20

Informational Interviews

Feedback from corporate representatives, students, and faculty members indicates that student visits to corporate offices are best kept to a minimum.

Since repeated student visits to firms are disruptive to both classes and the workplace, companies are encouraged to streamline the informational-interview process and limit visits to each firm to one or two visits per student.

Best Practice: Announce your informational-interview policy at your firmwide event and inform the CMC to help publicize it.

RSVPs

RSVPs for events planned by the CMC may be captured in COIN. Be advised that all venues have capacity limits.
For catering purposes, it is advisable to reduce RSVP numbers by 25 percent.

By assisting companies with RSVPs, Columbia Business School and the Career Management Center take no responsibility for compliance with University, federal, state, or city laws including those involving venue capacity.

Pre-interview Dinners & Sell Days

Pre-interview dinners are generally not allowed. Exceptions may be made for companies outside the tri-state area. Please consult Nadege Jean-Romain or your account manager about your company's circumstances.

Sell Days should never conflict with academic commitments and are therefore best held on Fridays or Saturdays. Additionally, firms may not invite students to sell days or other post interview events until after offers are extended.